Photography at your event
Playday is a great opportunity to take some fantastic action-packed photographs that can help you get publicity and capture the essence of play!
Stage a photo call
Having lots of good-quality photos increases your chances of getting publicity for your Playday event. Try staging a photo call with a group of Playday participants and a local VIP (such as a MSP or sports/TV celebrity) and ask your local newspaper to send a photographer. If local media is unable to attend, make sure you take plenty of your own Playday photos and email the best ones over to their offices before the day ends. Photographs taken with a high-resolution, digital camera usually turn out best.
Send us your Playday images
If you haven’t done so already, why not email your Playday photographs to us at email@example.com? We’re always looking for images for materials such as the Get organised! guide, posters, postcards, publications and the Playday section of our website.
We cannot publish images of children unless we have written confirmation from you that permission has been given for the children and young people featured in photographs. Where this is not possible (for example crowd shots at large public events) we may be able to use the photographs but would need written confirmation from you that the guidelines below have been followed.
You should take child protection guidance and the Data Protection Act 1998 into account when allowing photographs to be taken at your event.
Close up photographs
Parental consent should be obtained for close up photographs that are published featuring anyone under 18 years old. When taking close up images at your events, ensure that the subjects are aware of the purpose(s) for using the photographs and that the photographs may be published in the media, and in future promotional materials (including Playday materials produced nationally). For this purpose we recommend using a photo consent form.
If any of the subjects object to the photograph being taken, do not take the photograph. If anyone objects afterwards, make a note of this and inform the event organiser and delete the image if possible.
Wherever possible, seek parental consent for photographs featuring children and young people attending your event, as well as obtaining consent from the subjects themselves.
If consent cannot reasonably be sought because the photographs are taken in a crowd or public place and if you can answer `yes’ to the following questions, it would be reasonable to take the photographs without fear of being in breach of the Data Protection Act 1998.
· Would people attending the event expect photographs to be taken?
· Would people in the photograph probably consider themselves to be in a public place, with no expectation of privacy?
You may wish to use this sample_playday_photo_consent_form.